Today, major news agencies are having a field day when a leading businessman found himself amid one of the biggest hacking scandals in the world. As a businessperson, it is easy to dismiss this news as another story that will soon be forgotten. The reality is the news should serve as an eye opener to keep emails more secured. Email filtering services and the best email archiving solutions should be an entrepreneur's best friend at this point given the possible losses.
Keep things organized
Many business owners state that they want an organized e-mail to operate their business better. While they may have the best intentions, business management along with sales concerns are is enough to make them forget. The result is an e-mail that only they could understand and properly track. This scenario can cause delays since a proprietor cannot entrust emails to a trusted personnel because the person will not understand what he or she is facing. The owner would then carry additional burden of keeping official communications instead of concentrating purely on business management.
Having email filtering services may help solve this problem faster. The services can help any trade properly categorize incoming and outgoing emails so business owners can delegate this matter. In-house communication and outside communication can be facilitated properly and with better ease.
Email filtering services can also help upkeep corporate professionalism. It lets owners and key personnel check business appointments better so this could be attended to properly. Gone will be the days when an office will realize that they missed an important lunch or meeting with a client as the service brings about order.
Prevent management risks that could lead to possible fines or sanctions
Because more companies and government agencies keep record through e-mails, this gave way to government regulations. The US has several agencies such as the Securities and Exchange Commission (SEC) and the Food and Drug Administration (FDA) which that require companies to get the best email archiving solutions possible. This especially makes sense since investment and food related companies have to make extensive research. The data drawn from these research will likely end up as e-mails sent and will need proper backups. Data loss is not a valid excuse since there are already requirements in place to ensure prevent this scenario from happening.
Without proper archiving solutions, companies could face possible litigation because they did not comply with this requirement. Sanctions and fines can damage a company's image as this can cause more than financial harm. Sales or service demand could decrease if the case gets media attention.
This could also make a company's clients or the public, in general, doubt the honesty of an enterprise if a court trial ensues. Many people could construe this as negligence on their part or willful non-compliance. The worst part is that a jury or a judge can believe this too and end up giving an unfavorable verdict.
As a businessperson, the responsibility to get the best email archiving solutions should be a top priority. Delaying can mean uncalculated risks: and in business, such risks are impractical to take on when it could be easily avoided.